The Real Federación Española de Vela holds its ordinary telematic meeting
Adapting procedures from face-to-face to telematic assemblies
One of the first concerns of our clients is how to adjust the procedures of a telematic assembly to those established by law and the content of their bylaws, which are often designed for face-to-face assemblies and voting. At Kuorum, we have been organizing legally valid online voting for organizations of all kinds in seven countries and two continents since 2013. That is why our legal team advises the client to ensure that everything is done in accordance with the specific regulations that apply to them.
In the case of the Real Federeación Española de Vela, the assembly was held by videoconference. Participants were able to intervene by requesting to speak in an orderly manner or via chat. And the voting was done at the same time as the question and answer session. Voters who experienced any type of incident could resolve it through the technical support telephone number provided by Kuorum. And once everyone present had voted, the voting was closed.
The importance of collecting data for the census
Once the legal aspects have been solved, it is time to update the data of the registered members with voting rights. In order to comply with the European Electronic Identification Regulation and to achieve a substantial level of security according to its Technical Security Specifications, it is recommended to carry out a two-factor authentication process. This means that during the identification process voters must provide two pieces of information and not just one. In this case, the client opted for an authentication based on the voter's email and cell phone. So this data had to be collected in the days leading up to the vote.
Our team provided support to the federation's secretariat in the drafting of legal texts for data collection. An online form was created from which members could update their data and attach the corresponding supporting documents. Once all the information had been verified, a definitive census was generated, which included the individuals and legal entities entitled to vote, as well as the proxy votes.
Secure, anonymous, secret and certified online voting
Unlike in the case of in-person voting, the counting of votes is instantaneous. Our clients can download a file with the provisional results immediately after the voting closes. And a few minutes later, Kuorum issues a signed and valid record to be presented at any public registry office.
The experience was so positive that the client will use the system again for their next assembly and even for their elections in the coming months. And they are not the only ones. Other sports organizations such as the Catalan Skating Federation or the Real Murcia Football Club already trust us for their meetings and telematic voting. If you want to join them and offer your members a secure and easy voting experience, contact us and tell us about your case or request a demo.
"It was a very simple process for our voters and we also received the results instantly."
At Kuorum we help people around the world make collective decisions that matter. Tell us your goals and we'll tell you how we can help.
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