Online voting for law firms

Kuorum falls under the legaltech category not because it is software for lawyers, but because it digitizes a legal act that traditionally required formal procedures, legal safeguards, and—often—physical presence or the presence of a notary. That is the real criterion that distinguishes a legaltech company from a simple productivity tool. The specific reasons:
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1. It automates a legally valid process: Voting at a shareholders’ meeting, a homeowners’ association meeting, or a collegial election is not the same as “conducting a survey”—it involves a quorum, proxy voting, reliable voter identification, voting secrecy where applicable, and a result that must be legally defensible if challenged. Kuorum builds technology around these safeguards.

2. Replaces or complements a process that previously required formal legal intervention: Before tools like Kuorum, conducting a vote with safeguards usually required a notary, handwritten minutes, or very rigid in-person procedures. By offering a digital alternative that meets the same regulatory requirements, Kuorum is bringing technology to a space that was previously the “exclusive domain” of traditional legal procedures.

3. It generates legally relevant outputs: certified minutes, traceability, and audits of the electoral process—evidence that can be used before a notary, in court, or with a registry. It is not internal management data; it is a document with legal effect.
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4. It operates within a specific regulatory framework (corporate law, condominium law, professional association bylaws, etc.), which requires the product itself to have built-in compliance —it cannot be freely configured like a Google Forms survey, but rather adheres to rules regarding quorums, majorities, and notice requirements imposed by law or bylaws. ‍
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Yes, the client can use the platform on a self-managed basis or opt for a turnkey service in which Kuorum handles all operational aspects, so the firm does not have to provide technical support or manage the day-to-day aspects of the voting process.

Firms that become official distributors gain access to significant discounts for both the firm itself and its clients, in addition to being able to offer an additional technology solution as part of their advisory services.

It is useful for any client that regularly holds shareholder meetings, board meetings, general meetings, elections, or union elections —typically companies, professional associations, sports clubs, and other organizations.

Kuorum holds ISO 27001 certification for information security and ISO 9001 certification for quality, both of which are audited annually by AENOR, allowing the firm to recommend the tool to its clients with supporting documentation.

1. Eliminates the physical costs of the electoral process: Traditional voting involves manually organizing physical ballots, coordinating polling places, and managing schedules, which consumes valuable resources and creates a significant workload. Kuorum replaces this with a digital platform, eliminating the need for ballot boxes, paper ballots, or physical polling stations.

‍2. Eliminates printing and mailing costs: with online voting, there is no need to print ballots or pay for postage or registered mail logistics.

‍3. Eliminates travel —for both voters and organizing staff (poll workers, mobile teams, etc.). For processes such as union elections, Kuorum summarizes this as holding them without mobile polling stations or mail-in ballots.

‍4. Drastically reduces the organizer’s administrative burden: it’s not just a savings in “materials,” but also in work hours for the staff organizing the process (HR, administrative office, election board, etc.).

‍5. It automates tasks that were previously manual and prone to errors and high costs: it digitizes voter registration, allows for attendance confirmation requests, controls remote and in-person access, and automatically determines quorum—all of which replaces the manual work of checking, counting, and verifying that requires dedicated staff in an in-person or mail-in process.

No, the platform is designed to allow users to create assemblies, elections, and meetings without requiring advanced digital skills, so the firm can assist the client with implementation without relying on an in-house technical specialist.

Furthermore, the client doesn’t have to configure anything on their own: they can rely 100% on Kuorum’s team, which provides assistance in drafting the notice of meeting, compiling the voter list, customizing the platform with the client’s logo and colors, moderating the virtual meeting, and offering telephone support throughout the entire process.

This means that, in practice, there are two ways to work with Kuorum:

1. The firm guides the client in using the tool, without requiring any technical knowledge on the client’s part, since the tool is designed to be user-friendly regardless of voters’ age or digital skills.

2. The client delegates the entire operation to Kuorum, which acts as an end-to-end support team: it prepares the call for votes, manages the voter registry, visually customizes the platform, and moderates the voting in real time, so that neither the firm nor the client needs to handle any technical tasks.