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Features
Administrative Roles in Online and Hybrid Voting
Administration roles
Kuorum is a solution to digitalize assemblies, meetings and elections. Shareholders' meetings, union elections, assemblies of sports clubs or professional associations and neighborhood councils. These are events that, while having in common the need for a secure and legally valid voting system, are very different in nature.
A small association without many staff can entrust the organization of an AGM to a single person. Whereas the organization of a shareholders' meeting of a listed company may involve dozens of people organized in different teams.
Assign your team administrator, supervisor or auditor roles. Each user will be able to access restricted information and perform certain tasks specific to his or her role.
Administrative Roles on the Kuorum Platform
Kuorum lets you assign administrative roles to your organizing team so that each person has access only to the information and tasks that apply to them. Whether the event is organized by a single person or involves multiple teams, the division of responsibilities is defined on our platform.
An organizing team tailored to your event
A small association with a limited staff may entrust the organization of its meeting to a single person. At a meeting of a publicly traded company, on the other hand, dozens of people organized into different teams may participate. Administrative roles allow Kuorum to be adapted to both extremes: each user on the organizing team is assigned a role, and that role determines what information they can view and what tasks they can perform.
Administrator
The administrator is responsible for setting up and managing the event. This role is intended for the person who organizes the vote: they define the voter list, voting rights, and questions, and make organizational decisions. In a small association, a single person usually takes on this role.
Supervisor
The supervisor monitors the event and ensures that it proceeds correctly. This is the typical role of polling station staff, ballot box supervisors, or those in charge of access control—that is, people who oversee the process without needing to set it up.
Auditor
The auditor verifies that the process is reliable. This is a control role designed for those who need to review the voting process without interfering with it, such as an external auditor, a notary, or an internal control body. It ensures that the audit is independent of the event organizers.
Restricted information based on administrative role
Each role has access only to the information it needs, which reduces the risk of errors and enhances process security: the organizer does not need to see the same information as the auditor, and the supervisor does not modify what others have configured.
This is especially useful for events involving multiple teams, where the division of roles is part of the process safeguards.
Connect it with your favorite tools
Integrate with leading video conferencing tools to offer your remote constituents a seamless experience. Compatible with all platforms, such as Zoom, Teams, Webex and many more.
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Legal Validity
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Enhanced Security
More participation
Frequently Asked Questions About Administration Roles in Kuorum
What administrative roles does Kuorum offer?
Kuorum allows you to assign three roles to the organizing team: administrator, supervisor, and auditor. Each user has access only to the restricted information corresponding to their role and performs the tasks specific to their role within the event. This way, the organization can delegate responsibilities without giving the entire team the same level of access.
What is the difference between an administrator, a supervisor, and an auditor?
Each role serves a different purpose: the administrator sets up and manages the event; the supervisor monitors its progress and ensures that it runs smoothly; and the auditor independently verifies the process without interfering with it. Separating these roles ensures control and transparency.
Can a single person organize the voting event?
Yes, in a small association, a club, or a neighborhood association, a single person can handle all the organizational tasks for the meeting. Kuorum’s roles adapt to the size of the team and do not require multiple people, although they allow you to expand the team when the event calls for it.
What if the event is organized by several teams?
At larger-scale events, such as a shareholders’ meeting of a publicly traded company, dozens of people organized into different teams may participate. Each person is assigned a specific role and has access only to what they need to perform their task. This reduces the risk of errors and makes the process more organized and easier to manage.
Who assigns administrative roles to the team?
Roles are assigned by the organization hosting the event, which decides who will administer, supervise, and audit the process. This keeps control of the process in the hands of the organization and allows the team to be tailored to the needs of each vote.
What role does the polling station play in an election?
The members of the election committee or those in charge of the ballot boxes typically need a supervisory role: they monitor the process and ensure that it proceeds normally, without having to change its configuration. This is the standard practice in union elections and in elections for professional associations or sports clubs.
Which role manages the voting rights of the voter registry?
The voting rights are defined by the administrator when preparing the voter list, a task specific to the event’s profile. That person decides who can vote and who can only attend, while the rest of the team works with those permissions already in place. You can find more information on the voting rights page.
