Organize remote homeowners' association meetings effortlessly

Neighborhood meetings can be held in different formats, depending on the needs of the community, the number of owners, and the technical facilities available. There are currently three main options:

• In person: Traditionally, meetings are held in a community hall, a professional office, or any space equipped for meetings. This format requires all owners to physically attend and often involves attendance issues, especially when neighbors live in another city or abroad.
• Completely online: Telematic neighborhood meetings allow the entire meeting to be held via a digital platform. Owners can access the meeting from anywhere in the world, consult documentation, participate in the meeting, and vote securely online using online voting software. This format significantly increases participation, reduces costs, and ensures a clear record of the decisions made.
• Hybrid format: Hybrid meetings combine in-person attendance with online participation. Some owners attend the meeting in person, while others participate remotely. Thanks to online voting platforms, all residents can exercise their right to vote on equal terms, regardless of how they attend.

Yes, you can vote online in neighborhood association meetings, both regular and special meetings, provided that the system used guarantees:

• Voter identity
• Voting integrity
• Recording of results
• Process audit

Some online voting platforms, such as Kuorum, are designed precisely to ensure these points.

Yes. Online neighborhood meetings are legal as long as the requirements established by the Condominium Law are met, especially with regard to:

• Identification of owners
• Guarantee of the right to vote
• Record of agreements
• Access to documentation

Online voting software such as Kuorum allows these requirements to be met in a secure and verifiable manner.

To call a neighborhood meeting, you must:

• Set the agenda
• Notify all owners
• Comply with the legal deadlines for calls for applications.
• Clearly indicate whether the meeting will be in person, online, or a combination of both.

The use of online voting software allows the call for votes, documentation, and voting process to be centralized in a single environment.

In general:

• Regular meeting: at least 6 days in advance
• Extraordinary meeting: there is no minimum legal deadline. It is good practice to allow sufficient time for all owners to be informed.

Digital platforms facilitate the immediate sending of automatic reminders and notifications.

You may call an extraordinary residents' meeting:

• The president of the community
• The administrator
• A group of owners representing at least 25% of the quotas or owners

A neighborhood association meeting may be challenged when legal requirements or the rights of property owners have not been respected. Among the most common reasons for challenging a neighborhood association meeting are:

• Incorrect call for bids, for example, legal deadlines have not been met or not all owners have been informed.
• Deficiencies in the agenda, when agreements are adopted on matters that were not clearly included in the notice of meeting.
• Lack of quorum or incorrect majorities, if the number of owners or quotas required by law to make certain decisions is not reached.
• Violation of voting rights, preventing the participation of a property owner or not correctly counting their vote.
• Errors in the minutes of the meeting, such as incorrectly recorded agreements or incorrect voting results.
• Adoption of agreements contrary to the law or the community statutes.

The use of online voting software in face-to-face, remote, or hybrid meetings helps minimize these risks, as it allows for proper notification, guarantees the identification of participants, automatically records votes, and generates clear evidence of the entire process.