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Features
Quorum calculation
Quorum calculation
The quorum calculation is one of the most tense moments in any AGM. But it is especially critical in hybrid assemblies. Kuorum has both in-person and online access control functionality that allows platform administrators to monitor session quorum in real time, with no detours or delays.
At large events, with dedicated staff in access control, the secretary sees quorum updated in real time as gate staff scans QRs on voter attendance cards.
It is also possible to review the updated quorum at the opening and closing of each question. And once the event is over, a legally valid quorum report can be downloaded from the same platform.
Automatic Quorum Calculation in Online Voting
Quorum calculation is the process by which a voting platform verifies, in real time, whether the number of attendees or voters present meets the minimum required for a session to be valid. It is one of the most critical moments in any assembly or meeting, especially in hybrid formats where in-person attendees and online participants must be counted together.
Kuorum automatically calculates the quorum by combining in-person access control (QR code scanning) with online login tracking, and generates a legally valid quorum report at the end that can be downloaded from the platform.
Real-time quorum calculation (for in-person and online voting)
- How it works at in-person or hybrid events: Each attendee carries a card or badge with a QR code; when scanned at the access control point, the system automatically adds their presence to the quorum count.
- Live updates: The secretary or administrator can view the quorum percentage changing in real time from the control panel, without relying on a manual paper count.
-Online participants: Voters connected through the platform (or integrated via Zoom, Teams, Webex, Google Meet) are automatically included in the count along with in-person attendees.
- No detours or delays: By eliminating manual counting, the margin for human error and challenges due to quorum discrepancies is reduced.
Accuracy and Legal Validity of Quorum Calculations Using Kuorum
- Quorum per question: The quorum can be verified at the exact moment each question or vote opens and closes, not just at the start of the session—which is important when attendees enter or leave during the event.
- Downloadable report: At the end of the vote, a legally valid document is issued that serves as evidence in the event of a challenge to the meeting or assembly.
- Consistency with the identification registry: The quorum calculation is based on the same data verified during voter identification (see secure identification feature), preventing duplicates or inconsistencies between the two registries.
- Regulatory significance: This is particularly critical in shareholder meetings and board of directors meetings, where the law requires a minimum quorum for resolutions to be valid.
Usability of Quorum Calculation in Hybrid Events
- A single dashboard for two channels: the administrator views the consolidated quorum (in-person + online) without switching tools or cross-referencing spreadsheets.
- Access control staff: at large events, the team at the entrance scans QR codes, and the secretary sees the results immediately on their dashboard, without having to call or text to confirm numbers.
-Video conferencing integrations: Compatibilitywith Zoom, Teams, Webex, and Google Meet so that online attendance is automatically included in the quorum calculation.
- Traceability: The quorum history for each question is available for later review, which is useful for both the secretary and auditors.
Connect it with your favorite tools
Integrate with leading video conferencing tools to offer your remote constituents a seamless experience. Compatible with all platforms, such as Zoom, Teams, Webex and many more.
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Frequently Asked Questions About Calculating Quorums for Online Voting
What is a quorum in a vote?
A quorum is the minimum number of attendees or voters present that must be reached for a voting session—such as a meeting, assembly, or council—to be valid and for its resolutions to have legal effect. It is typically expressed as a percentage or minimum number of participants out of the total membership, and its exact threshold is set by applicable law or the bylaws of each organization. If the minimum quorum is not reached, the session cannot be validly held, or the resolutions adopted may be subject to challenge.
What are the advantages of managing the quorum digitally compared to manual counting?
Managing the quorum digitally eliminates manual counting and the errors associated with it, and offers several specific advantages:
- Real-time calculation: The quorum percentage is automatically updated with every QR scan or online connection, without having to wait for a manual paper tally.
- Fewer errors and challenges: Since the process does not rely on manual calculations, the risk of discrepancies that could be used to challenge the validity of the session is reduced.
- Automatic consolidation of hybrid channels: in-person and online sessions are combined into a single dashboard, eliminating the need for the secretary to cross-reference data from two different sources.
- Automatic legal documentation: A legally valid, downloadable quorum report is generated, eliminating the need to prepare it manually after the event.
- Visibility at every stage of the session: the quorum can be checked at the start and end of each question, not just at the beginning—something that would be impossible to maintain with a continuous manual count.
- Fewer staff and less time required: There is no need for a team dedicated to counting attendees or reconciling lists, which reduces operating costs at large events.
How is the quorum calculated for a hybrid event?
Kuorum automatically counts the in-person attendees—verified by scanning the QR code on their access card—and the online participants connected to the platform, displaying a single, consolidated quorum percentage in real time.
Is it possible to check the quorum at different points during the session, not just at the beginning?
Yes. The quorum can be checked at the beginning and end of each question, which makes it possible to verify that the required minimum is maintained even if participants enter or leave during the event.
What happens if the minimum quorum is not met?
The Kuorum platform displays in real time whether the attendance rate falls below the established minimum, allowing administrators to decide—in accordance with applicable regulations or the organization’s bylaws—whether to postpone the session or the corresponding vote.
Does the quorum calculation use the same data as voter identification?
Yes. The quorum is based on the records verified during the secure identification process for each attendee, thereby preventing inconsistencies between the number of attendees identified and the number counted for the quorum.
Which video conferencing tools are compatible with Kuorum's automatic quorum calculation?
Kuorum integrates with Zoom, Teams, Webex, and Google Meet, so that attendees connected through these platforms are automatically included in the quorum calculation without any additional manual effort.
How is in-person attendance tracked to determine a quorum at large events?
When access control staff scan the QR codes on attendance cards, each scan updates the quorum in real time on the dashboard viewed by the session secretary or administrator.
Is it mandatory to calculate a quorum at a shareholders' meeting or a board of directors meeting?
It depends on the applicable regulations and the bylaws of each organization, but at most shareholders' meetings and boards of directors, it is a legal requirement for the resolutions adopted to be valid, so having an accurate and documented calculation is particularly important.
