Virtual Shareholder Meetings

A shareholders' meeting is the most important decision-making body of a company. During the meeting, shareholders discuss and vote on key matters such as the approval of annual financial statements, dividend distribution, appointment of directors, or amendments to the bylaws. The resolutions adopted are legally binding and define the company’s strategic direction.

There are two main types of shareholder meetings:

• Annual General Meeting: held at least once a year to approve management performance and financial statements.
• Extraordinary General Meeting: convened to address specific matters that require urgent or special decisions.

Both types can be held in person, as a virtual shareholder meeting, or in a hybrid format.

Yes. Virtual shareholder meetings are legally permitted under corporate law, provided that the applicable legal requirements are met.

In some cases, for a company to be able to hold general meetings remotely, two main requirements must be met:

• Provision in the Articles of Association: The company’s bylaws must expressly allow remote or virtual attendance at shareholder meetings. If this is not currently provided for, an in-person meeting must be held to amend the bylaws and enable online participation.
• Shareholder identity verification: The virtual tools used-such as video conferencing or online voting platforms-must ensure reliable verification of shareholders’ identities. This guarantees that decisions are valid and accurately reflect the legitimate will of the shareholders

The process with Kuorum is simple and secure:

• The shareholder register and their voting rights are uploaded
• Participants access the meeting through a secure identification system
• Voting, proxy delegation, and real-time participation are enabled
• The system automatically calculates quorum and voting results
• A complete record of the meeting and its resolutions is generated

The entire process is designed to be intuitive, even for users with limited digital experience.

Yes. In a virtual shareholder meeting, weighted voting can be fully applied by automatically assigning each shareholder a voting weight proportional to the number of shares they hold. Kuorum’s platform manages this calculation securely and automatically, ensuring that every vote accurately reflects the company’s shareholding structure-without manual counts or complex processes.

Yes. Shareholders may delegate their vote to another person, with or without voting instructions. The platform allows these proxy vote to be managed automatically and transparently, always respecting the corresponding shareholding weight.

Yes. As an online voting platform, Kuorum enables shareholders to participate from anywhere in the world, making attendance easier and increasing engagement in corporate decision-making.

Yes. Security is a key priority. Kuorum ensures:

• Data protection
• Full vote traceability
• A complete record of all actions taken
• Restricted access for authorized participants only
• This strengthens trust and transparency throughout the process.

Yes. Kuorum supports companies throughout the entire process:

• Pre-meeting setup and configuration
• Technical support during the meeting
• Post-meeting assistance for closure and documentation

This ensures a smooth, reliable, and incident-free experience.