We know firsthand the effort and dedication required to organize an event, especially when it is a virtual one. That's why we recommend you to follow these tips to organize a hybrid assembly and guarantee its success.
First of all: choosing the right technology
One of the main challenges in organizing a hybrid assembly is choosing the right online voting and videoconferencing technologies. There are many options to choose from, each with its own characteristics and advantages. Here are some factors to consider when selecting the right technologies for a hybrid assembly:
- Compatibility: ensure that the online voting and videoconferencing technologies you choose are compatible with the devices and platforms your attendees will use.
- Security: choose technologies that offer high security measures to protect the integrity of the voting process.
- Ease of use: the technologies you employ should be easy for attendees to use, with clear instructions and simple interfaces.
- Scalability: if you expect a large number of attendees for the hybrid assembly, make sure it is able to support the load and provide a seamless experience for all attendees.
Once you have this covered...
Once you have selected the right technologies, the next step is to plan and organize. Here are some tips to help you start organizing a hybrid assembly:
- Communicate the objectives of the assembly: this will help you determine the most effective type of content and formats for your hybrid assembly.
- Plan for both in-person and online attendees: make sure everyone has the best experience.
- Save time by using an online voting platform to count votes: counting votes manually is a process that can take hours, and if you use this kind of tools, you can get the results almost instantly and save the chances of human error. At Kuorum we have been doing online voting with legal validity since 2013. Discover how we work at Kuorum.org
- Don't forget to collect feedback from attendees to improve future assemblies.
If you choose the right technologies and take into account these tips to organize a hybrid assembly, you are guaranteed success.