Masonic Grand Lodge of Oregon: safe and accessible elections

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A human and technological challenge

Each year, the Masonic Grand Lodge of Oregon, USA, holds internal elections for its leadership positions. With around 400 voters spread across the state, they needed an online voting solution that would allow all members to participate in a simple, secure and reliable way. The challenge was not just technological: the real complexity lay in accompanying each voter, especially those with little digital experience, and ensuring that they had the confidence that their vote counted and was fully protected.

In addition, financial resources were limited, as is often the case in non-profit organizations, so it was essential to have an efficient, reliable and hassle-free system. The organization sought real participation, full transparency and an experience that would avoid frustrations, mistakes or incomplete votes, by facilitating the inclusion of all voters. Kuorum provided a comprehensive approach based on inclusive technology, making sure that each member felt accompanied at all times.

Our client

Diversity and distances are no longer a problem

Voters presented very different levels of technological familiarity. Some navigated online platforms with ease, while others needed direct, step-by-step assistance to cast their secure vote. In addition, the geographic spread and the need to comply with legal requirements added complexity to the process. The team’s main concern was that less digitally experienced voters might struggle, jeopardizing participation and the validity of the elections. Thanks to Kuorum and its comprehensive support, all participants were able to vote easily and confidently, ensuring an inclusive and seamless election.

Another challenge was optimizing the economic and human resources of the lodge. They needed a system that didn’t require costly infrastructure or lengthy training, while still providing security and traceability for each vote. The goal was to strike a balance between accessible technology, support and legal compliance, so that voters could have a positive and stress-free experience, regardless of their level of digital familiarity.

"Inclusive voting process that allowed all members to vote in a secure manner"

"Interior of a large room with a black and white checkered floor, blue walls and ceilings decorated with a light blue and gold mural, with large windows, several chairs and a dais with chairs in classic style.

Personalized support and inclusive technology

To address the challenges identified by the client, Kuorum designed a flexible voting plan:

- In-person: Tablets with QR and temporary credentials were provided so voters could register and cast their votes easily.

- Personalized support: Throughout the entire process, the Kuorum team was in direct contact, answering questions and ensuring no one got stuck.

- Training and accompaniment: Practical guidance was provided for the voting managers, showing step-by-step how to manage the ballot box, verify votes and assist voters.

Each voter was able to cast their vote with confidence thanks to a simple and secure identification process, with end-to-end encryption that guaranteed the privacy of each election.

Participation, security and satisfaction

All voters were able to cast their votes without any issues, even those with less digital experience. The combination of intuitive technology and human support ensured that no one was excluded from the process, always guaranteeing the security and privacy of the process. Votes were protected by advanced encryption, and the minutes were immutable and verifiable, complying with current regulations and ensuring total transparency in the event of any audit. Both in-person and online voting went smoothly and without complications. The Kuorum team resolved any doubts instantly, making voters feel accompanied and secure.

Thanks to the positive experience, they are now more actively encouraging digital participation in future elections and meetings, demonstrating that technology can be an ally to include all members, regardless of their level of digital literacy. If you have any questions or would like to learn more about our work, please do not hesitate to contact us.